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What is a Landlord Gas Safety Certificate Its important that you understand your responsibilities as landlords when it comes to gas safety Gas Safety Installation and Use Regulations 1998 are mandatory for landlords Gas Safe registered engineers must examine your flues and appliances on site annually Also you must provide a copy of the gas safety record to your tenants What is a landlord gas safety certificate A gas safety certificate for landlords is an official document that a Gas Safe registered engineer gives to the owner of a property after conducting a safety audit It should contain all of the information regarding the propertys gas pipework flues and appliances that have been inspected for safety Landlords have a legal responsibility to ensure that the items are in good order and to provide copies of the completed form to their tenants The law requires that all landlords have their property inspected and get a new gas safety certificate every 12 months The regulations require that landlords plan their inspections at least one month before expiration of their current certificate This helps them avoid any lapse in coverage and offers the most effective protection for their tenants To obtain a landlords gas safety certificate an engineer who is registered with Gas Safe will need to visit the property The engineer will conduct an exhaustive examination of all gas appliances and installation pipework in the property Additionally the engineer will test the emergency controls for each appliance The engineer will also test the emergency controls for each appliance If the tenant is unable to allow the landlord in the landlord can attempt to persuade the tenant to let them in by sending them an explanation in the letter of why the checks are required and what happens to them if they refuse to allow them entry If this doesnt work the landlord may consider starting the eviction process by serving them with an Section 21 notice You must provide your tenants an original copy of the completed Landlord Gas Safety Record within 28 days after every check This should be provided to existing tenants as well as any new tenants prior to when they move in In addition you should also keep a copy of the document for a period of two years What is a tenant gas safety certificate Generally speaking landlords must ensure that all gas appliances in their properties are tested annually by an Gas Safe registered engineer This is a legal requirement and the costs can vary between PS60PS120 depending on whats included in the inspection The engineer will provide an CP12 to the landlord following the inspection The CP12 must be provided to tenants within four weeks following the test is completed This document serves as an official record of the tests and should be kept by the landlord for two years after the date of the initial inspection although its recommended to store them online to help reduce the amount of the amount of paper used Landlords also need to ensure that they have access to the property to conduct annual gas safety and service checks The law stipulates that in the event tenants refuse access the landlord has to use reasonable measures to gain entry and complete the check This may include writing to them asking them to contact the engineer directly and reiterating requests for access You can also contact your local council who might be able to send an official to explain why it is important to allow access for maintenance and safety inspections If just click the next article is unwilling to let access in and the landlord is considering the possibility of eviction While this should be considered a last resort however it is a legal right for the landlord to evict a tenant who refuses to cooperate with essential security checks Landlords should seek legal advice before making this decision because it could be a complicated process The landlord is accountable for all gas pipes and flues appliances and other equipment that they own and provide for use by the tenants This is the case even if a landlord sublet the property to an outside party However the original landlord and any other person who is obligated through a contract must work together to ensure compliance with the statutory requirements If a landlord has employed the services of a managing agent to manage their rental properties it is essential to know who is responsible for conducting the gas safety tests Some agents are responsible for this but its important to inquire with the agency ahead of time to ensure you are fully protected What is a sublet gas safety certification When a landlord rents their property they have to ensure that the property is safe for the residents who live there A gas safety certificate shows that all gas appliances and flues within the property have been tested and deemed to be safe by an experienced gas engineer The landlord is responsible to ensure that gas safety checks are performed every year and that copies of the certificates are given to tenants The checks should be carried out by an accredited Gas Safe engineer and the CP12 form should contain their ID number and a date of issue The landlord is also required to give tenants a copy the gas certificate within 28 days after the completion of any checks In the same way landlords must provide a copy of CP12 to any new tenants prior to their move into This rule is not applicable in the case of a property that has been let out for a brief time such as a student house or holiday home Include these exemptions in the terms of your tenancy agreement to avoid legal issues in the future If a landlord finds that their appliances or flues are not in compliance with safety standards during an inspection he should fix them as soon as he can This may involve disconnecting and reconnecting the gas supply to the appliance or installing Landlords must ensure that their gas technicians have Gas Safe registration and verify their identity with a photo ID prior to performing any work Despite the exemptions mentioned earlier the rules for gas safety inspections for landlords as well as landlords are extremely strict and must be observed If a landlord is found to be in violation of the regulations they could be prosecuted which could result in fines and even jail sentences for the person who is in breach If youre a landlord and want to arrange for a gas safety inspection Total Landlord can help We have a network of Gas Safe engineers who can visit your property and carry out a thorough inspection and issue you with the CP12 gas safety certificate Our prices are reasonable and we offer a same day service in the event of an emergency For more information give us a a call or visit our website today What is an annual gas safety check You are legally accountable for an annual gas safety inspection every year if you lease a part or all your home This includes checking the boiler and other gas appliances including pipes and flues as well as the fixtures and fittings that make use of or exhaust gas Gas Safe engineers will inspect your home to ensure everything is safe and uptodate They will test all gas appliances and flues and look for signs of leaks or carbon monoxide poisoning They will also ensure that the gas supply is turned on and that the gas meter is stocked with money in it Its a good idea to provide your tenants with a copy of the completed gas safety certificate after the inspection and verification was carried out It should be handed out to tenants who have been in the property for a period of 28 days and to new tenants prior to moving in You should keep an original copy for yourself and any agents you use Landlords are required to arrange and pay for gas safety certificates and inspections for their properties If a tenant refuses to permit you to conduct the maintenance or check then you must take reasonable steps to gain access You could write an email explaining why you require access to the property and the safety checks that must be conducted If the tenant is still refusing the request you may want to consider initiating an Section 21 eviction process If you purchase a landlord insurance policy through Hometree and Hometree your annual gas safety check is included That means you dont have to arrange it separately or worry about when youll need complete it You can rest assured that our team will be available to assist you should you want to update your policy information or renew your policy Visit the Hometree site for more information about our insurance for landlords You can also sign up for a free quote to learn more about whats included and how much youll pay Our promise of no price hike means that your annual premium wont increase by more than the rate of inflation for the first year