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Landlord Gas Safety Certificate and Boiler Service As a landlord its your responsibility to make sure that all gas appliances flues and chimneys are inspected annually You should also provide a copy to your tenants If the engineer considers that any installation or appliance is immediately dangerous they will ask permission to cut off gas supply and recommend the installation of inspection hatches What is a Gas Safety Certificate A gas safety certificate for landlords is a document that demonstrates that all the gas appliances and flues have been checked by a licensed gas engineer The landlord must arrange for an annual gas inspection for each rental property they own at least once per year The inspection is performed by a Gas Safe registered engineer and checks to ensure that all of the pipework appliances flues and pipes are in good working order and that they are in compliance with safety regulations Landlords are also required by law to give their tenants a copy of the CP12 Gas Safety Certificate Gas Safety Record at the end of each years gas safety inspection and test The certificate should be provided to tenants within 28 days after the Gas Safety Inspection and to new tenants at the start of their lease CP12 is the abbreviation for the CORGI Proforma 12 that was used by CORGI before it was replaced in 2009 by the Gas Safe Register The form outlines the date of the most recent gas inspections and tests their results any steps that must be taken as well as the name and name of the engineer who conducted the test If the Gas Safety check highlights any problems with a gas device the engineer will provide advice on what should be done to ensure its safe use If an appliance is deemed to be Immediately Dangerous or Abnormally Lethal the gas supply must be shut off until the issue has been solved If a tenant refuses to allow access for the gas security checks to be conducted it is an offence that is criminal If necessary a landlord can ask the courts for an order to enjoin the tenant from refusing to allow gas safety checks However its usually easier to send a letter which explains why the checks are important and whats required This can make a tenant more hesitant to give access and if not the landlord might need to consider starting the eviction process How often should I receive a Gas Safety Certificate The landlords and letting agencies are required by law to conduct an annual gas safety inspection on all gas appliances and flues that are supplied to tenants This is to ensure that the equipment is safe to use and that there are no gas leaks in the property Gas inspections are an essential obligation for landlords and they must ensure that they are completed by a qualified engineer The Gas Safety Certificate formerly known as the Gas Safety Check Record is a legal document which confirms that an engineer has completed a gas inspection in the last 12 months It is given to the landlord and should be provided to the tenant as proof of the security of the gas supply It is valid for a period of 12 months and must be renewed annually A landlord who does not provide a Gas Safety Certificate for their tenants could be penalized Gas Safety checks must be carried out by landlords on time They should also keep a copy of the certificate in case tenants request it It is also a good idea for landlords to set up inspection hatches on all gas appliances so that the engineers can easily access them for annual inspections The engineer will classify the appliance as being atrisk and may suggest that tenants stop using the boiler until the inspection hatch has been installed Landlords are also required to provide their tenants with at least 24 hours notice before entering the property to conduct Gas Safety Checks This will allow tenants to prepare for the visit and provide permission if required If a tenant does not allow the engineer access the landlord must inform them why it is necessary and what happens in the event that they do not comply If the tenant still refuses then the landlord should consider evicting them using section 21 of the Housing Act 1988 What happens if you dont have a Gas Safety Certificate In short its the landlords legal responsibility to ensure that their home has a valid gas safety certificate prior to the time tenants move in Failure to adhere to the law can lead to the landlord being prosecuted or fined heavily The regulations also stipulate that landlords must provide an electronic copy of the gas safety report to their tenants on request Landlords must have a Gas Safe registered engineer visit their rental property for an inspection of the gas supply to all gas appliances During the inspection the engineer will note any issues that may pose a risk to tenants They will issue the CP12 gas safety document which is also known as the Landlord Gas Safety Record or a Gas Safety Certificate This is a vital piece of documentation that every tenant should take possession of and keep It contains information on the gas installations in a rental property as well as information on when they were last tested and their expiry dates It can help tenants spot any issues with the installation or appliances and ensure they know how to contact a Gas Safe engineer to have them checked Landlords are required to provide a gas safety report to their tenants new and current within 28 days of the date that the engineer has visited their property The landlord must also give the copy of CP12 at the beginning of the lease Landlords who do not provide an original copy of the gas safety certificate may be prosecuted under the regulations and could face unlimited fines or a sixmonth imprisonment In the same way landlords must make sure that their properties have working carbon monoxide alarms They should also arrange for them to be tested every month If an alarm is not working the landlord should fix it This is applicable to councils private landlords and housing associations and also licensable houses of Multiple Occupation In June 2017 the High Court ruled that it was unlawful for landlords to serve Section 21 notices without providing their tenants with an official Gas Safety Certificate The decision was based upon a law that requires landlords with assured shorthold leases to obtain a gas safety certificate for their property before tenants move in How do I get a Gas Safety Certificate Landlords have a legal responsibility to make sure that the gas appliances flues and pipework within their properties are safe for tenants This is covered by the Gas Safety Installation and Use Regulations 1998 To comply with the regulations landlords are required to conduct annual gas inspections of all gas appliances and flues they provide for use in a property This is called a CP12 Gas Safety Certificate and it has to be completed by a certified Gas Safe Registered Engineer after each inspection landlord gas safety certificate and boiler service should consider conducting a boiler inspection at the same time as an CP12 inspection This will ensure that all gas appliances are operating properly and safely Gas engineers can provide a combined CP12 inspection and boiler service for a reasonable price They will check the seals of boiler burners inspect for leaks and cracks in the flue system clean the heat exchanger and carry out general maintenance The CP12 is often called landlords gas safety certificate although it is actually known as the Gas Safety Record Documentation It contains the results of the safety checks as well as specifics of any issues or actions that should be addressed Landlords are required to give tenants a copy of the CP12 document within 28 days of the Gas Safety check being completed It is crucial that the landlord or letting agent only allow Gas Safe registered engineers to visit the property to conduct safety checks and for maintenance It is a good idea to educate tenants on the importance of allowing access and explain that the gas engineer will protect them from carbon monoxide poisoning If the tenant is reluctant to allow access its the landlords or letting agents duty to clarify the legal obligations in writing and follow by visiting the property to compel entry if needed Gas Safe ID cards should be requested by tenants before they are allowed to enter the property This will confirm that the engineer is competent to work with your homes systems and therefore be trusted to perform the safety check You should also be aware that a gas engineer can legally shut off the malfunctioning equipment or cut off the gas supply in case of need